Course Reimbursement Expense Report Resources: OSHA courses

Note: The TTF Board of Trustees recently met to adopt new 2026 Course Reimbursement Policies along with a new reimbursement cost structure.

Everything you need for the course and expense report can be found on this page! Please make sure to review it all before your course and do not share this link with anyone outside of your local.

Step 1

Prepare for the Course

Now that your local’s Course Reimbursement Application has been approved for funding, download the documents necessary for hosting your course and submitting the expense report.

Download Sign-in Sheets for OSHA & TTF Beneficiary Status Reference Guide

Sign-in sheets are required for all courses approved for Course Reimbursement. Sign-in sheets must be used for each day of training and signed daily. Reimbursements cannot be made without daily sign-in sheets. Sign-in sheets must include each participant’s name, full date of birth, and signature. We encourage you to type student contact information on the sign-in sheet before printing so we can properly track your local’s safety and craft skills courses in the Training Tracker. Courses held virtually are also required to have a sign-in sheet.

Use the TTF Beneficiary Status Reference Guide to complete the “Local Officer” section on the sign-in sheets after the course has been completed.

Download Sign-in Sheet for OSHA 10-Hour General Industry with Focus on the Entertainment Industry ↓ 

Download Sign-in Sheet for OSHA 10-Hour Construction with Focus on the Entertainment Industry ↓

Download TTF Beneficiary Status Reference Guide ↓

Course Evaluations

The evaluation form should be distributed to students after the final day of classes. Before printing (for in-person classes) or distributing for students to fill out digitally (for distance learning classes), please enter the instructor’s name, course date, and course location. Students filling out a printed evaluation form can fill it out with a pen or pencil, but dark ink is preferred. Bubbles should be completely filled in. Evaluations help us determine how well the OSHA curriculum is implemented and how awareness of health and safety has increased among workers.

Download Course Evaluation for OSHA 10-Hour General Industry with Focus on the Entertainment Industry ↓ 

Download Course Evaluation for OSHA 10-Hour Construction with Focus on the Entertainment Industry ↓ 

Expense Report Checklist 

Download the expense report checklist to make sure you know which documents, invoices, and receipts need to be submitted with the expense report. 

Download Course Reimbursement Expense Report Checklist ↓

Step 2

After the Course: Submit the Expense Report

Gather & Submit Required Documents

After the training, your local will submit the following documents:

  • TTF expense report form

  • Instructor invoice and/or itemized receipts that clearly list incurred costs

  • TTF-provided sign-in sheets for processing

  • Certification/completion cards (lift and CPR courses only)

  • Any other required documents

Courses are reimbursed based on the actual cost of the course, which may differ from the pre-approved expenses. Expense reports that do not include all required documents will need to be resubmitted. Reimbursement for expendable supplies/equipment/other course materials, equipment rental, etc. are based on itemized receipts.

Please note: if you are holding a lift or CPR course with your own instructor, the course maximums still apply. If fewer people attend the course than meets the per-person reimbursement rate, your reimbursement will start to be reduced.

Submit all required documents to funding@iatsetrainingtrust.org by the due date listed in your approval email. Expense Reports are due 45 days after the course takes place. After 45 days, the approved Course Reimbursement funds will be forfeited and redistributed to other locals applying for funds.

Take a picture of your training in action that we can post on our website!

Download Course Reimbursement Expense Report ↓

Course Reimbursement Policies

  1. Locals without employer contributions to the TTF are not eligible to use the Course Reimbursement program.

  2. Reimbursement applications that are sent in after the course takes place will not be reviewed/approved.

  3. Locals with their own local Training Funds or access to another Training Fund who also have contributions to TTF should speak with TTF staff to check their eligibility for Course Reimbursement funds for their course.

  4. The reimbursement amount is capped and can be used for costs directly associated with the teaching of the course, such as instruction fees, expendable materials, or rental equipment. Pre-approval amounts granted cannot be used for items such as providing food for the course, lost wages/paying people to attend the course, travel/lodging, or scholarships for attendees.

  5. Invoices for pre-approved courses not received within 45 days of the course taking place are forfeited and encumbered for other courses requesting reimbursement support.

  6. Courses need to take place within the year in which they are approved. Funds can't be transferred to a different course or year. If you need to change the date of the course after it's approved, please contact us as soon as possible to avoid the funds being redistributed (see #5). If you aren’t holding a course that was approved, please let us know so we can redistribute the funds.

  7. We can’t reimburse costs associated with renting from member loan-out companies if a local officer is the owner of said loan-out company. This includes kit rental.

  8. Courses must meet the five-student minimum requirement. Additional student minimums may apply. Attendance will be uploaded to the Training Tracker.