Course Reimbursement Policies & Resources

OSHA 10-Hour General Industry with Focus on the Entertainment Industry

OSHA 10-Hour Construction with Focus on the Entertainment Industry

Before the Course: Visit Your Resource Page

Now that your local’s Course Reimbursement Application has been approved for funding, read the policies below and download the documents necessary for hosting your course and submitting the expense report. Everything you need for the course and expense report can be found on this page! Please make sure to review it all before your course. You will find all Course Reimbursement policies here, and you can download the OSHA workbook request form, sign-in sheet template, evaluations, expense report, and optional supplemental expense report spreadsheet. Please do not share this link with anyone outside of your local.

After the Course: Submit the Expense Report

Download and fill out the expense report and submit it with the sign-in sheet, itemized receipts, and optional supplemental expense report spreadsheet to funding@iatsetrainingtrust.org by the date listed on your approval. After 45 days, the approved Course Reimbursement funds may be forfeited and redistributed to other locals applying for funds. Take a picture of your training in action that we can post on our website!

Step 1

Policies

• Effective January 1, 2020 the maximum instructor rate is $750 for a full day of instruction (8 hours). The minimum course length to receive the full daily rate is 5 hours. Courses less than five hours long will be reimbursed at a pro-rated hourly rate based on the full 8-hour day.

• Courses must take place within the year in which they are approved. Funds cannot be transferred to a different course or year. If you need to change the date of a course after it is approved, please contact us as soon as possible to avoid funds being redistributed.

• Training Trust Fund dollars can only be used for beneficiaries of the Trust and cannot reimburse any expenditures for non-beneficiaries. IATSE Training Trust Fund Beneficiaries are individuals who are active IATSE members or are working under an IATSE agreement.

• Courses must meet the twenty-student minimum requirement. Additional student minimums may apply. Attendance will be uploaded to the Training Tracker.

• We cannot reimburse for any costs associated with renting from member loan-out companies if a local officer, trainer, or student in the class is the owner of said loan-out company.

• If the instructor is not flying economy, you must provide a comparison economy flight quote for the same travel dates. Mileage distance must be verifiable using commercially available websites (e.g., Google Maps) using the shortest route option with notes on the beginning and ending address (click here for a sample). Instructor travel days greater than four hours (portal to portal) may be reimbursed at 100% of the instruction rate, to a maximum of $750. Instructor travel of four hours or less (portal to portal) may be reimbursed at 50% of the instruction rate, to a maximum of $375. Instructor travel time that is on the same day as instruction does not qualify for additional travel reimbursement.

Step 2

Download Course Materials

OSHA Workbook Request Form

Access to the OSHA workbook library is available through the TTF Courses & Resources Learning Platform. The IATSE TTF can create new accounts for workers who do not already have an account. A local officer should email this form to onlinecourses@iatsetrainingtrust.org at least two weeks in advance of the course dates to ensure your students have access to the workbook in time. The officer submitting this request form must be an officer other than the individual listed as the trainer.

Download the OSHA Workbook Request Form ↓

Download TTF Beneficiary Status Reference Guide ↓

Sign-in Sheet

Sign-in sheets are required for all courses approved for Course Reimbursement. Sign-in sheets must be used for each day of training and signed daily. Reimbursements cannot be made without daily sign-in sheets. Sign-in sheets must include each participant’s name, full date of birth, and signature. We encourage you to type student contact information on the sign-in sheet before printing so that we can properly track your local’s safety and craft skills courses in the Training Tracker. Courses held virtually are also required to have a sign-in sheet.

Download Sign-in Sheet for OSHA 10-Hour General Industry with Focus on the Entertainment Industry ↓

Download Sign-in Sheet for OSHA 10-Hour Construction with Focus on the Entertainment Industry ↓

Course Evaluations

The evaluation form should be distributed to students after the final day of classes. Before printing (for in-person classes) or distributing for students to fill out digitally (for distance learning classes), please enter the instructor’s name, course date, and course location. Students filling out a printed evaluation form can fill it out with a pen or pencil, but dark ink is preferred. Bubbles should be completely filled in. Evaluations help us determine how well the OSHA curriculum is implemented and how awareness of health and safety has increased among workers.

Download Course Evaluation for OSHA 10-Hour General Industry with Focus on the Entertainment Industry ↓

Download Course Evaluation for OSHA 10-Hour Construction with Focus on the Entertainment Industry ↓

Step 3

After the Course Takes Place

Expense Report Checklist

Before you prepare your expense report, download the expense report checklist to make sure you have all the documents, invoices, and receipts needed to submit the expense report.

Download Course Reimbursement Expense Report Checklist ↓

Required Documents

After the training, your local will submit the TTF expense report, instructor invoice, itemized receipts, and TTF-provided sign-in sheets for processing. Please do not include receipts if they are not itemized or if they include alcohol or shared meals. Expense reports that do not include daily sign-in sheets, instructor invoices, or receipts clearly listing incurred costs will need to be resubmitted. Click here to see an example of how the expense report should be filled out.

Expense Reports are due 45 days after the course takes place. After 45 days, the approved Course Reimbursement funds will be forfeited and redistributed to other locals applying for funds.

Courses are reimbursed based on the actual cost of the course which may differ from the pre-approved costs.

Download Course Reimbursement Expense Report ↓

Optional Document

The supplemental expense report spreadsheet is an optional form that can help break down and organize the costs for the course.

Download Supplemental Expense Report Spreadsheet ↓